To best prepare for a presentation, one must consider the best method, the type of presentation, and the audience for a given topic.
Write a 700- to 1,050 word reflection on speech preparation related to the following topics (you may use the questions provided to guide your response):
- Presentation methods
- What are the differences between the four methods for delivering oral presentations?
- When would it be appropriate to use each presentation method?
- Informative presentations
- What is an informative presentation?
- What are the differences between speeches of description, explanation, and demonstration? How does each differ in organization and content?
- Audience analysis
- Why is it important to consider your audience when creating a presentation?
- How does knowing your audience determine the way you deliver a presentation on a selected topic?
- Speech preparation
- What is the value in preparing for your speech or presentation by considering how you will present, the type of presentation, and your audience?
Format your reflection consistent with APA guidelines.
Submit your assignment to the Assignment Files tab.
Be Prepared to discuss for 2-5 minutes your paper in class informally!
When giving a speech or presentation there are many different elements that must be considered. These considerations need to include the type of presentation, preparedness, delivery, and audience analysis. By considering these elements one can be assured of giving a strong and effective speech or presentation.
Types of Presentations
There are several type of presentations. These types are differentiated by their intention. Informative presentations are presentations that are intended to convey information about a subject (Hemphill, 2009). They are designed with the idea of transmitting a specific information to an audience. An example of this type of presentation can be seen in the example of a manager discussing sales figures with staff. This is different from a descriptive speech which is intended to describe something such as a lecture on stock investing (Hemphill, 2009). Another type of speech is the explanation speech which is intended to explain information such as a podcast on fixing your plumbing. A demonstration speech is utilized to show people something (Hemphill, 2009). A great example of this is a commercial in which the host displays and explains a product.
When giving a speech or presentation, one must also be prepared. Besides knowing the material and having practiced it, the presenter my also need to use presentation software such as PowerPoint and slides. This is an important area because many people use this software incorrectly. This is the number one reasons that presentations are often considered boring. The following set of steps can be used for proper preparation of a PowerPoint to maximize effectiveness and persuasiveness.
- When building a presentation begin by selecting a design/theme template to define the format and background for your presentation slides (Anderson, 2013).
- Select an appropriate title and subtitle that clearly conveys the purpose of your presentation.
- Begin building your content slides using headings taken from your outline.
- Presentation notes should be no more than three to six sentences and the slide itself should contain less that 50 words of print to read (Anderson, 2013).
- The presentation should take no longer than 20 minutes. Anything beyond this amount of time and the audience might lose interest (Anderson, 2013).
- Conclusion- Let the audience know that the presentation is over by ending it properly (Anderson, 2013).
There are specific guidelines that one should follow when delivering the speech or presentation:
- If using slides or power points follow the “10-20-30 Rule” which states 10 slides, 20 minutes of discussion, and slide font should be 30 point. These rules are designed to keep the audience’s attention (Anderson, 2013).
- Speak clearly and know your material before beginning the presentation (Anderson, 2013).
- Make sure that the software and equipment are working and ready when it comes time to make the presentation (Anderson, 2013).
Knowing the audience is one of the most important elements in speech preparation. for example, in the workplace, presentations are often made to managers and this type of speech needs to be efficient and concise because managers have limited time. Understanding factors such as this about the audience allows one to prepare presentations that are designed for the specific audience.
Another area of audience analysis is to be clear. Avoiding the use of ambiguous language is important because the audience should not struggle to understand the presentation. As well, the language should fit the audience such that an audience of managers is not listening to highly technical presentation. There a certain questions that one can ask to analyze the audience. These questions include:
Who is my audience? e.g. mangers, customers, students, etc.
What is the audience looking for the presentation?
How will I approach the audience in my presentation? (Ruggiero, 2012)
By asking these questions one can gain an understanding for how to prepare the presentation specifically for the audience. By analyzing the audience in this manner, one can maximize the benefit and persuasiveness of the presentation.